Course Information

Purchasing Contract Management

The course helps participants manage the purchasing contract lifecycle, from preparing requirements, negotiating and signing agreements to monitoring obligations, changes, and risks.

Instructor guiding communication skills for corporate management teams

Actual classroom session at Masterskills

Instructor presenting during a training session

Participants taking part in a training activity

Discussion during a corporate training program

Overview of an on-site corporate training class

Instructor guiding participants through practical exercises

Group activity during the training program

Group photo of participants at the end of the course

Table of Contents

Course Overview
Learning Objectives
Target Participants
Course Outline
Training Methodology
Class Information
Materials & Certification
Faculty
Masterskills Corporate Profile
Selected Clients

1. Course Overview

Purchasing contracts are the basis for controlling quality, price, schedule, payment, and responsibilities between parties. When initial requirements are unclear or monitoring mechanisms are weak, organizations can face disputes, uncontrolled changes, and difficulty assigning responsibility when suppliers do not meet expectations.

The course “Purchasing Contract Management” systematizes the process from preparing records, selecting commercial and legal terms, negotiating, approving, and signing contracts to managing implementation, changes, claims, and contract closure.

After the program, participants can coordinate more effectively with legal, finance, technical teams, and suppliers, while building tools to monitor obligations, milestones, and risks throughout the contract lifecycle.

2. Learning Objectives

Define requirements, scope, standards and records needed before when drafting purchasing contract.
Understand the role of terms related to price, quality, delivery, payment, warranty and responsibility.
Prepare strategy negotiation and control process approval, signing contract.
Establish a tracking table for obligations, execution milestones, documents and people responsible party.
Manage changes, violations, claims and the scenario lead to disputes.
Evaluate post-contract results and retain records for audit or transactions subsequent.

3. Target Participants

Employees and management purchasingDirectly prepare, thuong luong and follow up on contract with supplier.
Legal and contract management specialistsNeed to coordinate and control terms, obligations and legal risk.
Project, technical, and operations personnelParticipate in xac dinh scope, acceptance or handle change in process implementation.
Finance, accounting, and internal control staffNeed to reconcile payment, documents, approval and compliance contract.

4. Course Outline

The six-part content covers the entire purchasing contract lifecycle, from record and term preparation to signing, implementation monitoring, risk management, and final evaluation.

PART 01Overview of Purchasing Contract Management

Concept of purchasing contract in organization.
The role of contract with control cost.
Linking purchasing, legal, finance.
Common types of purchasing contract common.
Chu trinh contract management from dau cuoi.
Risk thuong gap in purchasing contract.
Scenario: Hop dong missing terms important.
Discussion: Problem contract in the organization.

PART 02Preparation of Purchasing Needs and Records

Xac dinh needs purchasing clear.
Clarify scope goods, services.
Standardize requirements technical and quality.
Thu thap quotations and records supplier.
Coordinate internally before signing the contract.
Check budget and authority approval.
Exercise: Develop checklist purchasing records.
Ra soat: Thieu sot before develop contract.

PART 03Core Commercial and Legal Terms

Dieu khoan gia, payment, delivery.
Regulations on quality and acceptance goods.
Warranty, maintenance, and support commitments.
Dieu khoan penalties, compensation, termination.
Bao mat thong tin and ownership rights.
Define responsibility between parties.
Scenario: Tranh chap do terms ambiguous.
Practice: Identify terms risk.

PART 04Negotiation and Contract Signing

Prepare goals negotiation clear.
Xac dinh BATNA and limits nhuong bo.
Techniques for questioning, listening, feedback.
Negotiate values instead of only gia.
Record agreement using working minutes.
Check lan cuoi before signing.
Role-play: Negotiate terms payment.
Exercise: Develop scenarios negotiation contract.

PART 05Implementation Monitoring and Contract Control

Monitor delivery progress based on commitment.
Control quality, quantity, documents.
Manage changes lead to in contract.
Handle late delivery, incorrect goods, shortage documents.
Coordinate acceptance, payment, recordkeeping.
Update contract status periodic.
Scenario: Supplier delivery not stops han.
Practice: Design using follow up on contract.

PART 06Risk Management and Post-Contract Evaluation

Identify legal risks and van hanh.
Evaluate performance supplier after contract.
Summary bai hoc from contract da implementation.
Standardize contract template and appendices.
Luu tru records for kiem tra, reconcile.
Improve process purchasing contract management.
Exercise: Develop plan giam risk contract.
Summary: Commitment to contract management professional.

5. Training Methodology

Classes are delivered in small, learner-centered groups. Instructors provide concise input, then facilitate discussions, scenario-based practice, feedback, and reflection so participants can translate knowledge into practical workplace behaviors.

Group Discussions Individual Exercises Group Presentations Brainstorming Techniques Guided Practice with the Instructor Experiential Projects In-Class Activities Role-Playing Activities Class Presentations

6. Class Information

Expected Start Date	Schedule	Class Hours	Location	Tuition Fee	Registration
To Be Announced	Saturday – Sunday	08:30 – 16:30	Ho Chi Minh City	VND 4,500,000	Registration
To Be Announced	Monday – Thursday	18:00 – 21:30	Hanoi	VND 4,500,000	Registration

10% discount: registration at least 15 days in advance, groups of three or more participants, or loyal clients.Reserve a Seat

Note: The schedule above is provisional and may be adjusted based on enrollment, class arrangements, and the actual training plan. Masterskills will confirm the official schedule with participants before the course begins.

Duration: 2 days / 4 sessions; maximum 35 participants per class.
Ho Chi Minh City: 224 Dien Bien Phu Street, Ban Co Ward, Ho Chi Minh City.
Hanoi: 51 Le Dai Hanh Street, Hai Ba Trung Ward, Hanoi.
Corporate in-house training: Delivered at the client’s office or factory; pricing depends on the design scope, location, and class size.
Additional costs: Instructor travel and accommodation costs are determined by the delivery location, where applicable.

7. Learning Materials & Certification

Participants receive proprietary course materials developed by Masterskills, practical handouts, self-assessment forms, and reference materials aligned with real business situations.

Proprietary Course MaterialsStandardized content updated in line with the course objectives.

Practical ToolsChecklists, handouts, feedback templates, and individual action plans.Explore the Toolkit

Course Completion Certificate

Participants who meet the attendance and practical requirements receive a Masterskills certificate of program completion.

8. Faculty

Masterskills instructors and experts bring practical management, consulting, and training experience relevant to the program content.

TS. Le Van Bay

Logistics and supply chain expert specializing in supply chain management, purchasing, import-export, and logistics optimization.

TS. Do Ngan Binh

Corporate and labor law expert. Law organization, law labor, commercial contract and HR policies.

View Faculty Profiles

9. Masterskills Corporate Profile

View Profile

An overview of Masterskills’ training capabilities, areas of expertise, delivery methodology, and experience partnering with organizations.

Client feedback after attending a Masterskills course

Client Testimonials

“The Purchasing Contract Management course provides practical content, workplace-relevant activities, and clear facilitation. Instructors help participants use appropriate tools, analyze situations, and develop solutions they can apply after the program.”

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